Procurement Specialist: duties, job description, education, requirements, resume

Finding a suitable job today is not easy. After all, it should not only help to support themselves and their families, but also to be realized as a professional in their field. Yes, and most applicants who want to find a job officially expect to receive a full social package and related benefits. Among the available vacancies there is often a post for a procurement specialist. What are these employees doing? At what enterprises do they need? What duties should this specialist perform? Is it necessary to get a full-fledged higher education for this purpose or just take courses? The procurement specialist is a popular vacancy today. Therefore, later in the article, the answers to the above questions will be considered.

The essence of the document

What is the job description of a procurement specialist ? This is a special internal document of a certain organization, which clearly and clearly outlines the basic requirements for the applicant for this position, describes the range of all his professional duties, as well as the rights of office, the scope that determines the extent of his responsibility for negligently performed work. Its availability is mandatory in any enterprise where there is a "procurement specialist" position. The duties of the employee must be properly defined in order for his function to be realized in the company as expected. What is the last?

Functions of a specialist

Despite the fact that the position in question appeared relatively recently, the professional standard "Procurement Specialist" is fully formed and contains strict requirements. After all, such employees were required earlier. For example, similar professional functions were performed by employees enlisted in the staff of enterprises and production organizations. Then such a post had a different name: an engineer for material and technical support.

So, what does the "procurement specialist" mean? To put it briefly, without revealing to the reader the many nuances of professional duties that reflect the peculiarities of labor activity and the production of a certain company, the main task of such an employee is the permanent provision of the organization with any necessary materials or goods.

The general function reflected by the professional standard "Procurement Specialist" (namely, providing the company with the necessary material goods for its adequate functioning) includes, among other things, a sufficiently large number of indirect responsibilities, such as an analysis of the actual quality ratio Offered by suppliers of products and its market value.

Purpose and Structure

It is the job description, as already noted above, is one of the two main documents (the second is the labor contract concluded with the employee), which determine what the procurement specialist should perform in the course of his labor activity. The formation of this document is a top priority for the management, because, according to current legislation, an employee can not perform any duties other than those that were clearly described in the contract that he entered into in the process of employment. And this document, as a rule, makes a reference in the indicated place, calling for an appeal to the job description. That is why many specialists pay such attention to it.

How should the job description of the specialist in question look like? It is important that it be drawn up according to the standards and forms adopted in the region. So, the document in question should be compiled in such a way that it necessarily contains the following sections:

• The first section is fully devoted to data on the coordination and approval of the text of this document directly. To do this, all those who took part in these processes must register this fact by putting their personal signatures with their transcripts, and also indicate the relevant dates. In the coordination, as a rule, the legal department, the personnel department, and also directly that division to which the certain employee will concern will participate.
• In the next section, it is necessary to list all the current requirements for the candidate for the position in question. They should describe in detail the required education, knowledge and practical skills, necessary work experience, as well as age and other characteristics that may relate to this particular position. In addition, a complete list of all documents (including both internal acts of the company and national legislation) should be provided, with which the new employee will need to be carefully examined. And also the section in question describes the place of the position in the total staffing table, the procedure and conditions for accepting a candidate for a job, the firing mechanism or the replacement of an employee for the time of his long-term absence. It is important to indicate the immediate head of the new employee.
• In the main section of the instruction in question it is necessary to list everything that is expected from the employee during his professional activity (all his job duties, as well as his rights). The more accurately described the duties of a specialist in the instructions, the more likely that the work will be performed correctly, which will benefit the enterprise. Rights are inextricably linked with duties. As a rule, they are referred to as: the right to decent working conditions; The right to receive data necessary for the performance of their duties; The right to propose activities designed to improve the work process.
• In the last section, it is usually a question of what kind of responsibility the employee will incur if he does his improperly performing his professional duties.

Features of the document

What determines the terms of reference that the procurement specialist has? 44-FZ, or the Federal Law, which reflects the current requirements of the law. According to him, the document in question has much in common with the job description of the procurement specialist. However, there are a number of differences that distinguish the position of "procurement specialist". The duties of these two employees are not identical. Know these differences is especially necessary for the employees and management of large enterprises, which, as a rule, envisage the presence of two of these posts.

That is why, before the final formation of the job description, it is important to properly understand the basic requirements for candidates. So, it is necessary to know what the qualification of the procurement specialist should be, and also how to distinguish the duties of these employees.

Practice shows that the duties of the employee involved in procurement are significantly greater than those of the supply company. In the job hierarchy, the first position is significantly higher than the second. Similarly, the level of wages differs. That is why it would be logical that the requirements for the candidate for the position of "procurement specialist", whose duties are significantly more significant, were much higher and tougher. This should be taken into account when drafting job descriptions. Resume a procurement specialist (or rather, a candidate for this position) can only succeed if he knows in advance the standard requirements for the applicant.

Similarly, the professional duties of employees should also be clearly delineated. This will help to establish a harmonious interaction both between the experts themselves and between the whole departments that are in their subordination.

Requirements for the purchasing specialist

The specificity of a particular profession determines a number of special requirements that are specific to a particular profession, which are presented to candidates for a position. And in the area under consideration, there are also certain criteria. The purchasing specialist is selected based on the available skills and knowledge. So, the candidate must:

• Have an analytical mind;
• Be able to make decisions even in conditions of constant stress and bear full personal responsibility for their results;
• Be able to handle large amounts of information and correctly maintain the current documentation;
• Have the skills to conduct business negotiations in order to reach the desired result for the company;
• Clearly understand how the customs work is organized and how transport companies function;
• Be confident user of a personal computer, and also be able to use all the programs necessary for the performance of professional functions.

Among other things, any employer has the right to formulate other requirements that are necessary to ensure that the work is performed in a quality manner. The procurement specialist is an important part of the company's success. For example, if a company is engaged in foreign economic activities, then such an employee may require knowledge of foreign languages. Therefore it is important to compose your resume competently. A purchasing specialist is a position that allows many to realize their abilities brightly. For this, it's worth taking a chance.

Rights

The official duties of a specialist in public procurement will be discussed further, and now it is important to understand what rights he has.

• To take the initiative in the field of making various proposals that could improve or facilitate the progress of the work process, which relates exclusively to the performance of this function by the employee.
• To require from his immediate supervisor absolute assistance in issues related to the implementation of the rights or duties of the employee.
• Require the management of the company to provide the department with all necessary organizational and technical conditions, as well as the timely compilation and processing of working documents and reports that the employee needs to implement his professional duties.
• Establish a relationship between the company's divisions and certain units of some third-party organizations that are needed to deal promptly with emerging procurement issues that are invariably within the purview of the chief purchasing manager.

A responsibility

What does the lead procurement specialist include in his terms of reference?

• Monitoring and ensuring the implementation of the procurement plan for each month.
• Administrative responsibility for the disclosure of sensitive information that the company's internal documents define as a corporate secret, and which is officially owned by a particular enterprise.
• Personal execution of all existing internal regulations, as well as compliance with discipline standards.
• The implementation of procurement transactions, as well as the conclusion of relevant contracts with a variety of organizations or individuals, if required.
• Fulfillment of fire safety and safety regulations, in order not to cause any harm to the company's employees or their tangible property.
• Careful implementation of all received instructions, instructions, orders, orders, orders from the immediate superior, as well as the general director of the company.
• Responsibility for applying or facilitating the infliction of both material damage and direct damage to the business reputation of the company.
• Responsibility for neglect of their own official duties, which determines the current instruction, as well as the current legislative acts of the Russian Federation.

Working conditions

What does the job description of the procurement specialist tell us about the working conditions under which this employee should work? The mode of employment of the person occupying the position in question at the company is determined by the rules of the internal labor regulations, specially written for the individual enterprise, as well as the contract that is concluded with the new employees in the process of employment. Among other things, these conditions require the need to periodically leave for business trips to perform job assignments.

The order of acquaintance with the job description

The conclusion of the employment contract, which, in fact, marks the moment of employment, is an ideal time for the future employee to carefully study what is the responsibility of the procurement specialist, that is, he has read the job description. How to record the fact that the employee was provided with all the necessary information? There are several ways. Among them are the following:

• Personal signature (and its transcript), as well as the date that indicates that the procurement specialist has already carefully studied his duties and is ready to confirm it; Is put in a special magazine, which is specifically designed for these purposes;
• A separate note that the employee is informed to the full, which is certified by the personal signature of the individual employee directly under the text of the job description itself, designed to familiarize each new candidate;
• A similar mark, also certified by a signature and a date that is placed under the text of an individual job description that is personally prepared for an individual employee, which is subsequently attached to his personal business, established at the enterprise.

Conclusion

The procurement specialist is a special employee of the enterprise who is engaged in the implementation and control of the process of supplying the company with goods necessary for its production, all kinds of materials, various raw materials. This employee also prepares and verifies all reporting documents that are relevant to his direct responsibilities. Among other things, the specialist in question must have developed analytical thinking and good communication skills in order to be able to correctly assess the profitability of the proposed transaction and competently negotiate with suppliers.

It is equally important to know in practice how to check the products for compliance with the declared quality criteria. Such an expert should be able to handle a personal computer and have a high level of computer programs that he will need in the course of carrying out his basic job duties; Make important decisions in a short time, even under pressure and under constant stress, because the success of the entire enterprise directly depends on their effectiveness; Process large volumes of information in a timely manner and draw appropriate conclusions; To be perfectly guided in actual conditions of functioning of customs, and also in features of work of separate transport companies with which the given organization co-operates. These employees should understand the basic subtleties of choosing the necessary materials, understand how they should be transported, and store so that they do not lose their useful properties and presentation. There is also a desirable, and sometimes an indispensable condition, the existence of certain experience in the field of procurement. Usually active and energetic people take this position. Such candidates have chances that they will occupy this vacancy.

If you are thinking about working as a purchasing specialist, first of all, it is important to study a typical job description (a standard document that precisely defines the rights, responsibilities and responsibilities of a particular employee). This will help familiarize yourself with the upcoming work conditions and find out in advance all its subtleties. So you can understand, whether it is necessary to continue the attempts to be arranged on this post or it is better to look for something another. If everything is right for you, then you should try to make sure that you meet all the requirements of the company. To do this, it is necessary to find out as much as possible about the organization itself, as well as its business activity, volumes of production and sales, and at the same time about the main technical features.

Considering the issue of your own employment should be taken very seriously. It is important to learn in advance as much information as possible about the company you want to work in, as well as directly about the desired position. To do this, you need to carefully study the job description for the chosen specialty. The standard form of this document for most professions is freely available, so anyone can always see it if necessary. The more seriously you are prepared, the higher your chances of getting what you want. And let the work give you only pleasant emotions!