Notification of commencement of business and its termination

Notification of commencement of entrepreneurial activity is a necessary document when filed with authorized bodies, if desired, to open a business, regardless of the chosen field of work. What exactly it is and how to officially notify the relevant authorities about the closure of their case, we will detail and tell below.

Notification Features

As many start-up businessmen know, the commencement of entrepreneurial activity requires mandatory notification procedure when performing certain types of work. This document organization or an individual entrepreneur submits after the procedure of state registration of its newly formed structure and after registration for tax accounting, but until the moment when the company started to start its work directly.

At the same time, there are certain exceptions for registered legal entities before the first half of 2009, they are not required to file an application for starting a business in general form, only in case of opening offices in the territory of the Russian Federation.

Activities requiring a notification procedure

Notify the competent authorities that your company has started working, it is necessary in cases when it is engaged in such areas as:

• Hotel services;
• Household and service;
• Public catering ;
• Wholesale and retail trade in consumer goods;
• Individual and freight transport;
• manufacture of wearing apparel;
• Production of building materials and furniture;
• Publishing and printing;
• Information Technology;
• Production of food products;
• social sphere;
• Housing and communal services;
• travel business.

So, if you plan to start working in one of the listed areas, then you should first inform about the start of the entrepreneurial activity in one of the authorized structures.

Where to send the required documentation?

Notification of the commencement of business activities depending on its scope should be submitted to one of the following bodies:

• Rospotrebnadzor;
• Medical and biological agency;
• Rostransnadzor (when providing transportation services);
• Rostrud (with production services);
• The Ministry of Emergency Situations of the Russian Federation (if it concerns the production of fire protection and other protective products);
• Rosstandard;
• The executive authority of the regional authority (housing inspectorate or other authority depending on the region of the country).

How to find the territorial body of this or that instance in the regions?

If you plan to start your business in the regions, then a notification about the start of business should be carried in the place of registration of the legal entity to the local authority of any authorized structure.

In order to find a local branch of the same Rospotrebnadzor or Rostrud, you should visit the site of the agency you are interested in, enter your region and choose from the proposed list of branches suitable for you according to the location of the future company. There is also contact information: you can call and specify the time of reception of representatives of the structure.

According to the current legislation, the notification procedure for starting an entrepreneurial activity is carried out exclusively at the place of registration and actual work of the future business.

Penalties in the absence of information

Notification of the commencement of business is a prerequisite for the opening of your business. If this document is not filed, the owner of the company may be penalized, since such an act is legally an administrative offense.

Their size in the absence of filing an application depends on who is liable to them - a legal entity or an individual entrepreneur and varies from 3 to 20 thousand rubles.

If the document was filed, but contained inaccurate data, the sanctions would amount to 5 to 30 thousand rubles, respectively. That is why it is better to fill all the information on the basis of reality and submit the documentation according to the required terms. Remember that representatives of competent structures to verify the veracity of the data is very simple, and it is extremely undesirable to resort to deceptions.

Notification form

According to the law, there is a special form for filling out such a document as notification of business activities. It is subject to signing by the head of the company or by an individual businessman. Then on it it is necessary to put a seal of the newly made organization, if it has already been made, therefore this item is not obligatory.

The notice consists of such items as:

• The name of the authority to which it is submitted;
• date of signing;
• Surname and initials, as well as the position of the head of the new legal entity.

And only after the document is sighted is the date of the beginning of the entrepreneurial activity, which you designate yourself. It can be submitted both electronically at the place of destination and in printed form, then it is necessary to fill out the form in two copies and transfer it to the authorized person.

What data can still include a notice of the commencement of business?

In addition to the above points, the document confirming the commencement of business activities also includes data such as OGRI and TIN, the location of both the legal entity and the place of direct implementation of the work (sometimes they may coincide). It also requires the postal address of the main office and the location of branches and representative offices, if it is a network business.

If the form is filled by an individual entrepreneur who does not plan to open a branch in the near future, then it is sufficient to indicate only information about exactly where his company will operate. In other words, indicate the location of the future cafe, service center, beauty salon, etc.

You will also need to enter into the document the scope in which you plan to open your case, and a list of the types of work that will be performed by you or your subordinates. Please note that they can be specified several at once, and if they are very different from each other, a notification on the commencement of entrepreneurial activity must be submitted to different bodies depending on the type of activity of the organizations.

Rules for filing a document

Many interested in how to start an entrepreneurial activity, immediately learn about the procedure for filing the appropriate notice to the competent authorities. So, the document itself can be sent to the necessary authority in the most acceptable way for you:

• When personally contacted by an authorized body;
• In the form of a mail notification with a description of the attachment, with the filing date is the day the correspondence was sent;
• By e-mail provided that the document is certified by a special digital seal from the applicant.

The latter option can be implemented through the Unified State Services Portal, this possibility is provided by law. It certainly will be acceptable for those who do not have enough time to go to one or another instance.

In those cases, if you choose a more traditional way to send the documentation, then in paper form it is necessary to prepare a notification in two copies.

Sighting order and additional documentation

Please note that the current legislation does not provide for payment of the applicant for filing a notice of the commencement of business.

When the document is in the hands of a representative of the authorized structure, he is obliged to register it and put a note on the visit, date and indicate the registration number. One copy remains with him, the second is given to the applicant's hands. The notification sent in electronic form is confirmed through electronic registration, which the sender receives notification through the Unified State Services Portal.

So, you should submit the following list of documents:

• Notice of business;
• Inclusion of transport and other infrastructure (territory, buildings, premises, etc.) of the future company in the relevant register;
• An extract from the state register of legal entities and individual entrepreneurs;
• Certificate of tax registration.

In what cases can the applicant be refused permission to enter the business?

Sometimes an applicant may be refused acceptance of a notice of commencement of entrepreneurial work. There are a number of reasons for this, in particular:

• If the document was filed, being drafted not in accordance with the form prescribed by law. In this case, he is returned to the applicant and he is recommended to modify it and provide it again.
• In cases where notification was provided to the authority that does not correspond to the chosen type of activity. In such cases, the applicant receives a document evidencing the refusal to accept the application, the information and details of the authorized body to which he should send it are also attached to the refusal.

Note that the refusal in both cases is not final, but is just the basis for finalizing the existing documentation or filing it with the competent authority.

What if the address of the company has changed?

If, due to certain circumstances, after obtaining permission to carry out an activity, the entrepreneur has changed the legal or actual address, or the company was reorganized and the form of ownership was changed, then information on these changes should be reported to the same authorities where the notification was submitted.

In order to inform about this, it is necessary to compose an application in an arbitrary form and submit it to the relevant body within ten working days from the moment of changing the address or requisites. This can be done through personal treatment or remotely through the Unified Public Services portal.

The application must be supported by such a document as a certificate of data change in the Unified State Register of Legal Entities or Individual Entrepreneurs.

In cases where the information was not filed in a timely manner, the owner of the company or businessman may face a fine of 100 to 5000 rubles depending on the form of ownership (or for incorrect submission of data).

How to notify about the termination of business activity?

So, we already know how and where to give notice of the start of business, and now we will consider what needs to be done to end it.

The end of work may be due to various reasons. For example, the business did not pay off, the funds invested in it did not bring the expected profit. Also, a person may want to change the scope of work, engage in business in another country, or choose hired or paid work.

According to the Tax Code of the Russian Federation, if the activity was carried out under a simplified tax system, its suspension should be reported to the appropriate authority with a specific date for the end of the enterprise.

The notice is an approved form for completion, which should be submitted no later than within fifteen working days from the date and number specified in the document.

As you can see, the opening of your own business is accompanied by the need to collect and submit various documents for different instances, in particular, notification of the commencement of business.

However, at the present time, you can save considerable time by choosing a remote method of sending all the required information via the Internet. Saved on running time can be perfectly used for organizational moments when opening your business.