EGAIS: what is it and how does it work?

Recently, many entrepreneurs, whose activities are related to the sale of alcoholic beverages, should seriously think about the topic "EGAIS - what it is and how it works". This abbreviation stands for a single state automated information system. In simpler terms, it is a system that allows the state to control the production and sale of alcohol in the country.

Why it is needed

Each retail store, if its activity is related to the sale of alcoholic beverages, is obliged to place on its cash desks a special software module that allows to transfer data to the system. It is worth noting that their information in the EGAIS is transmitted fully automated. With this help, the completeness and reliability of data related to the production and circulation of beverages containing alcohol will be ensured. In addition, it will allow to take into account all imports, special federal brands. The EGAIS system is designed to make it difficult to sell poor-quality, counterfeit products. With its help it will be possible to analyze and understand how this industry develops.

When to connect

Now the system is working exclusively in the test mode, but the law already spells out precise dates when exactly and which enterprises to connect to the EGAIS through registration. For example, for wholesalers, the module should be delivered on November 1, 2015. In city stores, the EGAIS program should have been in place since the summer of 2016, for rural areas it is not possible to install modules until 2017.

EGAIS - what is it? Module operation

At the moment, each bottle of wine or strong alcohol contains a special brand. Soon it will appear on low-alcohol beverages. The brand contains a barcode, in which all the information about this drink is coded, starting from the manufacturer, ending with the release date. Each bottle sold must be fixed in the system. To do this, the seller must use a special two-dimensional scanner. After reading the information, the module processes it and sends it to the server, which allows you to keep an online record. The retail EGAIS module is already installed in some large retail chains.

Scheme of work

The manufacturer, organization or importer must provide each product with a mark that will contain the unique code of the EGAIS. After that, when the product comes on sale, all data on the bottles are entered in the system registry. In this case, the manufacturer must not only introduce the characteristics of the product, but also indicate who purchased this product. After the party was transferred, the counterparty is also obliged to enter information into the system. If the wholesale base transfers the product to the points of sale, then it is obliged to enter information about the person to whom it sold the goods to the EGAIS. After this, when the seller will sell alcoholic beverages, the check will show a QR code allowing the buyer to check the purchased goods using the system.

System operation in retail

The cashier will need to choose among the group of goods alcoholic products. After that, the screen will prompt you to scan the code, if this operation is successful, the goods will be added to the check, and the cashier presses the "total" button. At this point, the program will automatically generate the file and send it to the system. After this, a receipt is generated and sent to the cashier, the check is closed and enters the print with the necessary data. Thanks to the checks of the "EGAIS Retail" system, the buyer will be able to check whether he bought legal products.

Is it possible to avoid connecting

At the moment, according to the law, there is exemption from the connection to the "EGAIS retail" system for all outlets located in the locality, whose population does not exceed three thousand people. For now it is impossible to make a correct and continuous data transfer. But it should be noted that these measures are not permanent, since the state plans to provide remote areas with system equipment around mid-2017. Approximately by that time, the enterprises that are responsible for public catering will be connected.

Why it is better to connect now

For enterprises that are ready to connect earlier than required by law, certain advantages will be granted. They will be able to keep a record of alcohol by using a personal cabinet in the system. At the same time, the reporting will be electronically and automatically.

Equipment for EGAIS

Answering the question "EGAIS - what is it?", It is extremely important to mention what equipment will be needed for the normal operation of the system. In each enterprise, a PR or PTC must be installed that are capable of printing a QR code. Also, a personal computer is required on which a 32-bit operating system will be installed, preferably Windows 7 Starter. Also at the enterprise there should be an Internet, the speed of which can not be less than 256 kilobits per second. To enter the system, cryptographic equipment, a scanner on the cash register, and more will come in handy. The system receives the software for free.

Why do I need a 2D scanner or TSD?

In the case of using system parameters, it is very important to read the code. After all, if the seller can not get the data, for example, because the barcode is damaged, then he has no right to sell the products. That is, a bottle with a damaged or incorrect code must be returned to the wholesale base or written off at a loss. Therefore, if all products are checked at the stage of receiving the goods, many problems with its implementation can be prevented.

Electronic signature

All reporting materials should contain CEP, the country's legislation says this from the beginning of 2014. To create it, cryptographic means of the Federal Security Service are used, as well as its authenticity must be confirmed by a certificate issued by an accredited certification center. In other words, this signature must have guarantees that it is genuine.

What should I do if the system crashes?

By giving information related to the issue of "EGAIS - what is it?", It is important to mention what to do in case of malfunctions. If the program crashes and it can not transfer data online to the server, the program starts to work offline. EGAIS is able to accumulate data for no more than three days, then to send them to the server. Therefore, its operability in case of failures will not be violated, and as soon as the wizard corrects the problem, everything will work in normal mode. But this term so far applies only to test versions, in the future it can be reduced or increased. Everything will depend on where the system is, what connection there is.

What is the use of the system for retail outlets?

The benefits to retailers are undoubtedly present. After all, after paying for the goods on the hands of the customer, not only the products, but also the check. And then, using the code and phone, any buyer will be able to make sure of the legitimacy of the purchase and the quality of the products. And this means, the store will be more trusted, because it legally confirms its quality and reliability.

What is important to know when working with the system

Working with the system, you need to scan each bottle, regardless of how many boxes of products arrived. When installing the software, the device must be equipped with an operating system no older than Windows 7. For the time being, only strong drinks are taken into account in the system, therefore it is impossible to fully fill the register of liquors, but the work with it is partially reduced. If the system finds problems with the bottle that is being scanned, then the company will be able to learn about it only after visiting the store of specialists who conduct the audit. The problem may be the fact that this bottle was already scanned in another outlet, or something similar. If it is impossible to read the code from the bottle, it must either be returned to the supplier, or be written off from the sale. Even the availability of a license to sell spirits at retail does not give the right to move products from one outlet to another. But this right is for legal entities engaged in wholesale trade. If the communication between the personal computer and the cash register disappeared, the store must stop work and stop selling products. It is important that the system sends reports at least every three days.

Government comments on the introduction

According to the representatives of the authorities, the introduction of the EGAIS is a forced measure that will help to resolve the situation related to the distribution of illegal alcohol throughout the country. If the entire volume of production, purchases and supplies, as well as sales of alcohol-containing and alcoholic beverages will be taken into account, this will affect the transparency of this sphere. Thus, state bodies will be able to identify low-quality products and stop attempts to implement it. Perhaps, after some time, the government will decide to establish a connection between the EGAIS-transaction system and the timber in order that poor-quality products be withdrawn from this industry.

As for the opinion of entrepreneurs engaged in retail trade, they are very concerned about the introduction of this system. After all, for untimely sent reports, they can be very affected. If the information about the products sold comes later than the specified period, the point can not only be fined, but also deprived of the opportunity to distribute alcoholic beverages. And as you know, alcohol gives shops more profit than any other commodity. After all, buying it, people also take snacks to it. On some food products it is difficult to earn as much as you can get by selling alcohol.

It should be noted that the state structures plan to implement this system in the Crimea. Therefore, all those involved in the retail trade of alcohol and alcohol beverages, it is worth to read all the points and consider what they need to change for the introduction of accounting software. The fight against illegal spirits and other products is at a very serious level, and it remains to be hoped that in our country there will be less products that can harm consumers. Now, when each bottle will be registered at the state level, sellers and private enterprises simply will not have the opportunity to earn money for substandard and illegal products.