Business mission on a business trip

The organization sends its employees, giving each a specific job description. It can be individual, as well as group. Everything is determined by the specific tasks facing the seconded employees.

In the organization sending employees on a business trip, an order or order is issued, which indicates the purpose of the trip, the locality where the employee is sent, the time frame and the list of sent persons. Traveled workers are required to issue travel certificates with an official task. These are obligatory documents confirming the reasonableness of departure to the place of performance of work outside the boundaries of the organization. In the travel permit, a mark is placed on the departure. Upon arrival at the place, employees on a travel document must obtain a mark of arrival, and upon termination - on departure. Returning to their organization, it is necessary to put a mark on the return from the trip.

Individual work assignments are received by specialists who leave for other areas to solve certain issues. For example, employees of the supply service are sent to facilities with which their enterprise has commercial relations for the supply of specific materials, components and units. Sometimes telephone communication is not enough to negotiate the terms of delivery or any features of the supplied products: coordination of technical tasks, determination of parameters, selection of optimal characteristics.

The official task is received and employees of marketing departments, as well as engineering and technical services. For example, participation in exhibitions requires the presence not only of sales managers, who can present their products and determine the price. Designers, technologists and production workers can also come in handy, which clarifies the special requirements and wishes of potential consumers. In such trips, experts exchange experience, outline the prospects for the development of their productions.

Some organizations send entire groups of people to these or other objects, giving them a service assignment, an example of which is issued in the form of instructions or routing sheets. In order to ensure that the assigned team strictly fulfills the service assignment, it is necessary to appoint the head of the group responsible for its performance. Especially often the need for such trips arises in the case of the introduction of equipment or entire complexes in the customer's enterprise. To ensure that the team at a new location can work more effectively, issues of temporary residence are being studied: booking hotels or apartments. Specify the places where employees will eat, as well as the conditions for the delivery of employees to the place of work. Tickets for transportation there and back pay the company that sent its employees. In such cases, the time limits are strictly limited. Daily allowances are also paid. Wages remain for the entire period of absence of employees.

When sending specialists, documents are prepared for the trip, which include travel certificates, as well as a list of tasks. Depending on the characteristics and type of tasks, the commanded specialists complete the necessary tools and devices. The service assignment is in this case the main criterion for selecting the necessary accessories.

As a result of the work on the mission, the employees who returned to their company make a report on the work done. These reports are approved by the head or his deputies. For the report on the expenditure of money, advance reports are prepared , to which are attached the available documents confirming the expenses.

The trip is considered to be completed successfully provided that the service assignment is fully executed. If it is not implemented (there may be situations when the job is partially completed or it can not be performed), the reasons are necessarily indicated. Often the reasons are fairly substantiated, but at times there is negligence of employees. The management of the organization makes a decision on the results of consideration of all the reasons preventing the receipt of a positive decision from the employees being sent.