Business letters: examples of writing. Example of a business letter in English

In modern life, the ability to correctly write texts and letters is very important. And experts who know how to do this, are highly appreciated. It is important to be able to write letters in an international format - in English business language. To write them there are a number of requirements that are important to observe. There are rules for writing business letters. Examples of this are the requirements for writing documents to the court or other state institutions.

Office work

To properly conduct office work, you need to be able to provide documentary design and organize the scope of relations with official documents. There is even a GOST for this kind of activity, which regulates office work and archive business. Any movement of documents, their registration is called one concept - document management. With management in any company, the movement of the most diverse documentation is also implied. In other words, in every company there is a DOW - document management support. For help, there are writers. These are collections of acts, letters, petitions and other works for all occasions with detailed descriptions, an explanation of what form to write, examples of who and how to write. The letter-writers collected a variety of business letters, examples of writing various applications, congratulations and other documents. At the moment, there has been formed some official style of business correspondence, there is a kind of genre of the official letter.

Past correspondence

Some GOSTs, the business style of the letter, an example of business correspondence existed even in the time of Peter I. Then there was such a document - "Institutions for the administration of provinces", and all correspondence between different institutions was conducted according to him. It was a kind of ritual, without knowing which, it was impossible to count on a place in a certain system. There was a hierarchy in the correspondence between the authorities and various ministries and departments. In another way, gradations in importance were among the documents. They were of different types, which depended on the position of the institutions and institutions themselves. All those who stood at the top of the hierarchical ladder, always in letters "ordered", and who lower than the rank - "conveyed" to the department. Equal corresponded on an equal footing, expected and reported. In the office work there are names of different types of business correspondence: management, report, rescript, report, report, promemory and others. Different kinds of letters were used for correspondence between different institutions. Management, notification, in other words, was used for relations between equals, but different in areas of activity (church and state). Promemory - between equals in one area (public administration). The offering was applied by those who stood in the report card about the ranks below. The report told about something in the form of a report on the events. The report is the same as the report, but it was used in the military and diplomatic spheres. With the help of a rescript, the tall leader corresponded with the approximate ones. In the forefront of the emergence of such business correspondence, a peculiar business language of everyday speech was formed.

History of office work

In ancient times, the work itself was not regulated by any law. And only in 1720 came the "General Regulations", which at the legislative level regulated the system of document circulation. In those days, the collegial management systems of Sweden, Germany and Denmark were carefully studied. As a result of the studied materials, it was suggested to take as a basis such management, as in Sweden. And taking into account the existing state system at that time, the collegiate management system was gradually applied step by step.

Letters and requirements

Since ancient times there is a certain etiquette in writing official letters. Various business letters, examples, methods, types of letters and addresses, forms and much more have been developed for many years. Some kinds of letters have their own history of origin. It so happened that some types of letters were a guarantee of the execution of what was described there.

How to write business letters? Examples in history are. Even in Byzantium there was an instruction for the adoption of various delegations, where it was said that if the delegation arrived with a credential, then the delegates should accept with all outgoing honors, and if they were without a letter, they would be kept in custody until they found out who they were. Important letters have always been kept with the treasure.

Structure of the letter

It's not that simple to write a letter. To write a formal business letter, an example for this must be found in various information guides. There are different information reasons for writing a letter. There are letters that affect one problem, but there are also those who solve multifaceted tasks. When writing multidimensional, each new task must be written with a new paragraph. Business letters are mostly multifaceted in the formulation of tasks that they solve. The standard scheme for writing letters is the introduction, the main part and the conclusion. In the introduction I remember the document that served as the reason for writing the letter, its date, number, title, type of document. And the main part indicates the reasons why one must necessarily take the side of those who turn in a letter, give different arguments in favor of the correctness of their proposal. The conclusion usually includes different conclusions, such as requests, refusals, reminders.

Example

Consider a business letter, an example in Russian. Business messages are different. Let's consider how the letter of guarantee is written, in which guarantees from any surprises, agreement with some facts or denial of these facts are considered.

From "21" September 2013.

Letter of guarantee

By this letter, Market Plus LLC confirms its agreement and readiness to conclude an employment contract with Belyaev Valentin Viktorovich, to employ him in our organization as a manager for working with key customers from October 10, 2013.

We guarantee to provide him with an official salary (24000 rubles - salary) + a monthly bonus, registration under the Labor Code of the Russian Federation, a social package: insurance from the National Assembly, payment of sick leave and leaves.

In letters, one should adhere to the formula of politeness both at the beginning and at the end. In the end, it is necessary to express confidence that the requests, reminders mentioned in the letter will be heard and taken into account. Business letters, examples of official letters are written in an official form.

It is expressed in the following conclusions:

• Participants in business correspondence are usually officials and legal entities.
• The content and nature of the securities are strictly regulated.
• In letters, the speech is mainly about the activities of the participants in the correspondence.

The information contained in the letters must be:

• Official and emphasize the distance between the participants.
• Address, so you can see who they mean.
• It is up-to-date to have only the necessary information.
• Objective and reliable to properly assess the situation.
• Convincing and reinforced by the facts.
• Comprehensive.

These are the requirements that business letters must meet. Examples: standard presentation, tone neutrality, accuracy and monotony of formulation, conciseness and brevity, skilful use of terms and language formulas, targeted use of correct abbreviations and more.

English in letters

Example of a business letter in English Consider now. In all business correspondence, the block type is now used. It fully meets modern requirements. Allows you to save time and at the same time serves to maintain the uniform form of all correspondence. There is a letter from such blocks: date, address, title and greeting, ending. The use of a block structure when writing a letter is roughly the same as using a work plan to write an essay.

When writing such letters are also often used open punctuation, the lack of points and commas, where it is not required. All this allows you to write and read letters much easier. Now it is very important to study an example of a business letter in English, Since this language is considered international when communicating with foreign participants. It often happens that firms require a letter of recommendation. This is essentially a characteristic of the individual. Also there are letters of invitation, guarantee, requests, answers, gratitude, support, suggestions and others.

Reaction to letters

After reading this article, many will be able to take advantage of the hints given here. You should be very careful about writing a business letter. After all, often from a properly composed and written message depends on the fulfillment of requests and orders. Incorrectly written letter has great chances to be in the basket. Nobody wants to waste their precious time on parsing such opuses. Therefore, scrupulously approach to writing business letters.