Accounting in the budget: features of conducting

Accounting in budgetary institutions is maintained by the accounting department as an independent structural subdivision, which is under the supervision of the chief accountant. In the absence of an independent service, accounting can be maintained by an accountant with the right of principal, as well as centralized accounting. This structure is created on a sectoral basis in budgetary organizations and carries out accounting for the execution of estimates of budget expenditures, as well as the use of extrabudgetary, targeted and other means.

Accounting, which carries out accounting in the budget, has the following duties:

Accounting should be maintained in accordance with the current legislation.

Preliminary control should be exercised over the compliance of the amount of appropriations for contracts concluded as provided by the expenditure estimate or the limit of budgetary obligations, as well as correct and timely registration of primary accounting documents and the legality of the transactions.

The accounting department is obliged to monitor the economical and proper expenditure of funds on the approved estimates of costs and revenues, to monitor the safety of property in the places of its operation and storage.

Make payments and payroll staff, and students, students and graduate students - scholarships on time.

Timely conduct calculations that occur during the execution of the cost estimate, with individuals and legal entities.

To keep accounting in the budget for the use of extrabudgetary funds.

Control the use of powers of attorney issued for the receipt of commodity and material values.

Make an inventory of financial obligations and assets, correctly and timely determine and reflect in the inventory results of inventory.

Conduct briefings with materially responsible persons on the issues of safety, accountability and accounting of valuables that they hold in a responsible custody.

To apply modern means of automation, to compile and submit in accordance with the established procedure tax and accounting statements in the prescribed time.

Make estimates of budget expenditures, as well as plan expenditures and revenues for extra-budgetary activities.

Select and systematize regulatory legal acts on reporting and accounting.

Keep documents, registers of accounting, reporting, as well as expenditure estimates and calculations on paper and computer media.

By carrying out accounting in the budget, the responsibilities between specialists are distributed according to a functional feature. Each group of employees (a separate specialist) is assigned to a certain area of work. In accounting you can create a financial, material group, according to calculations with staff, etc.

Accounting in the budget has its own organizational features. The number of employees depends on the level of automation and the amount of accounting work performed, fixed by the staffing table and approved by the manager.

Centralized accounting should provide the heads of the organizations whose services it provides, information on budgets for budget and extrabudgetary funds, their intended use, and other sources of funds.

The structural units within the organization must submit to the accounting department in a timely manner the necessary documents so that it is possible to keep accounting in the budget. These are copies of orders, extracts from orders that relate to the execution of estimated costs, contracts, accounts, advance reports, certificates of work performed, invoices, documents for writing off property.

All employees are required to comply with the requirements of the chief accountant for the provision of documents necessary for accounting and comply with the procedure for their registration.