The protocol is an official document?

The word protocol is widely heard. Office workers regularly hear it during meetings, police use it in their professional activities, and heads of state and diplomats are forced to adhere to the rules dictated by them. What is a protocol? This we will explain below.

The meaning of the concept protocol

As a considerable number of other terms, this word has several meanings. Everything depends on the sphere of activity in which the desired concept is applied. So, let's consider the most common situations when it's customary to talk about a protocol.

If it is a business environment, the protocol is a document describing the event (meeting, meeting, board of directors, etc.).

We have already mentioned above about the police, who also often make such a document. In this case, it means the fact of a crime or an offense.

In international format, the protocol is a set of rules that should be adhered to at official meetings between government officials and diplomats. For example, there is a protocol of meetings between the heads of state or a visit to the president.

However, in this article, let us dwell on the concept of business protocols.

Minutes of the meeting

Business meetings are an integral part of all processes in a business environment. They can go officially, taking into account the appointed time and only in the office room. Also very popular and informal business dates. In the second case, you can do without protocol confirmation of the conversation. If the meeting is official, then it must be written in accordance with all the rules.

The minutes shall be kept by the secretary or other person having such authority. To keep up with the course of the conversation, try to find out an approximate list of questions that will be discussed at the meeting. It will not be superfluous to have a dictaphone in order not to miss the details, because the protocol is a very detailed description of a business event.

It is necessary to write down the names of those who are present, as well as those who are absent. For yourself, you can make notes about the location of all who came to the meeting, so as to point out without mistake the authorship of certain words.

At the beginning of each meeting the order of consideration of questions is determined, be sure to write it down verbatim.

If there was a vote at the meeting, then indicate its results (how many people voted "for", and how many - "against"). In the event that there were a small number of people present at the meeting, you also have the opportunity to note the names and names of all those who voted.

Do not delay the registration of the protocol in a long box, because during this time you can forget the details of the meeting.

Protocol of negotiations

Negotiations differ from the usual business meeting in that they usually discuss one or a couple of issues that play a big role for both sides. In this case, the protocol is an opportunity to fix all the nuances of the conversation and the demands of the parties. Not always the question under consideration is solved immediately after the first negotiations, therefore directors or other employees need time and full information about the meeting.

The protocol of negotiations is drawn up on the same principle as any business document.

It must specify the date of the event described, the document number and the full version of the name. Then comes the introduction, which necessarily indicates the list of those present and the main issues for discussion.

In the main part, information is usually divided into three parts: "Listened", "Made", "Resolved". In the full version of the protocol, the words of all speakers are literally quoted. Also in some cases an extract from the protocol is drawn up, duplicating a certain part of it.