Personnel Accounting by All Rules

Those who are sure that the personnel records in their company are delivered without violations, this article can not be read. However, it is unlikely that there are many such leaders. This means that the tips of Olga Popova, legal advisor at Legal Expert Company, are relevant for everyone.

- It's not a secret for anyone that, in the majority of cases, domestic entrepreneurs do not consider proper registration of labor documentation for employees as a priority. The only exception is the large and partly medium business: in such companies, individual employees or entire units are responsible for personnel accounting. However, even in such companies you can find violations. What can we say about small enterprises and individual entrepreneurs, where the design of employees and the maintenance of personnel documentation is often assigned to accountants and secretaries.

On the one hand, entrepreneurs are hard to blame for this: hiring a separate human resources specialist is simply not feasible. On the other hand, the employee, who is assigned the duties of a personnel officer, usually does not have the necessary knowledge, at best, only superficial. Meanwhile, even in order to properly formalize employment, it is not enough simply to sign a standard labor contract and record a work record, you need to take about 11 to 12 actions for the preparation of various documents. At the same time, each stage has its own nuances, which the amateur simply does not have to know. Typical same forms of employment contracts are suitable only if the employer is not going to present to the employee requirements for the proper performance of their duties.

In a word, I will not be mistaken if I say that practically at any small enterprise a competent lawyer or specialist in personnel record management can find a lot of violations in personnel records. The most unpleasant thing is that these violations are revealed not only by us, but also by representatives of the labor inspection. In addition, any flaws committed in the design of personnel records, can turn into trouble in the event of a conflict with the employee, for example, when you leave. Claims of the employer can push some particularly zealous workers to labor extremism. Situations where a leader can not bring to account a defrauded employee, part with an unclean employee or specialist whose qualifications do not correspond to the post, just because he starts to get sick, go on vacation, in parallel threatening the labor inspection and the court, is not uncommon. And the courts almost always take the side of the worker, especially when there are indeed violations when drafting or dismissing him.

Unfortunately, entrepreneurs often turn to us already when the conflict with the employee is in full swing and it's quite difficult to change anything in the issued documents. Meanwhile, there is a way to secure your business in advance - an audit of the personnel documentation that our company offers. Experts Legal Expert Company, entering the enterprise, in a few working days, identify all existing violations. Based on the audit results, the head receives a normatively substantiated conclusion detailing the gaps in his personnel records and recommendations for their elimination. Upon completion of the audit, we help to resolve the violations, and also train the employee in charge of personnel, how to keep records. In addition, we can develop the entire set of necessary documents: from employment contracts for each post to the rules of internal labor regulations, job descriptions, provisions on trade secrets, protection of personal data, bonuses ... In short, put personnel records from scratch or restore it. You can also take the enterprise for personnel management. As a rule, for small firms, where there is not much work, it is much more profitable than training your employee or entering a separate position.

Well, if the inspection of the labor inspection, as they say, on the nose, the audit of personnel documentation will be very useful. Even if the personnel record is in a deplorable state, there is no need to panic, the specialists of our company will help in the operative terms to eliminate the most serious violations. And the company is often not fined by fine, but by instructions. In the event of a labor dispute with the employee, we take measures for his pre-trial settlement or we accompany the case in court.