How to write a job description? Professional secrets and useful recommendations

The characteristic is an official document, the meaning of which is to describe the professional and personal qualities of the employee. It reflects the stages of the career development of an employee, his work activity, social activity, as well as the most important moments in his life.

How useful is the feature

After the resume, the characteristic is the second most important document that you need to have a job seeker. The presence of well-written paper allows a person to apply for vacancies with the highest possible level of salary.

Sometimes a potential employer asks the applicant to write a job description. Such a document is easy to compile on your own, then you should contact the organization where you worked before and invite your previous leader to write a document on the proposed template.

Document structure

Beginners HR-managers are often interested in the question of how to write a job description . Useful information on this topic can be found on information portals devoted to career and employment issues, as well as in various professional staffing journal. A unified form for drawing up a characteristic does not exist. However, it should contain the most detailed description of the skills and character of the employee.

The characteristic is always drawn up on the company letterhead, which contains all of its requisites, and includes the following items:

• Header. It is written in the center of the page in capital letters.
• Personal data. This is the surname, name, patronymic of the employee of the company, the date and place of his birth.
• Information about the received education. It is indicated in chronological order. This item reflects the period of study at the school, the location of the higher or other educational institution, the period of study.
• Stages of employment: the date of employment, all positions held, information about incentives, information on the imposed penalties and the fact of their withdrawal.
• Personal, business and professional qualities.
• Conclusion. It describes the purpose of the document (for example, to be transferred to the position of economist).

Characteristics are signed by the head or other authorized employee. Printing on it is not put.

Types of characteristics

According to the purposes of compilation issued characteristics can be divided into 2 types: external and internal.

The latter are intended for use within the organization itself. They are made when the employee:

• Claims to be promoted;
• Is encouraged for labor success;
• Is transferred to another job with a change in the nature of the work duties;
• Subject to disciplinary action for any offense.

External - are provided at the request of the employee or at the request of any other organization (bank, military commissariat, municipal or state authorities).

Features of compilation

How to write a job description if it is provided to an outside organization? There are no significant differences between internal and external documents. The recommendations of experienced HR staff are that external characteristics should be more concise and contain mainly those information that can be documented.

When writing an internal document, it is necessary to focus on the professional achievements of an employee during the last time, his ability to learn, his relationships with employees of the company, adherence to the corporate spirit and so on.

How to write a job description when a court requests it from an employer? In this case, it is necessary to find out from the employee the reason why the relevant authorities were interested in him. The main difficulty in writing such a characteristic is to provide exhaustive and truthful information and at the same time not to harm the employee. Therefore, before drafting a document, it is advisable to get advice from a competent legal adviser or lawyer.

Examples of characteristics of workers in different professions

Characteristics of the driver from the place of work, in addition to general information, should contain information about the total length of service and the categories assigned. In addition, it is recommended to specify:

• What kind of models of cars the driver managed during the period of work in the organization;
• Whether fines were issued to him, if so, for which violations;
• Whether the driver has additional skills, for example, he can perform the duties of an auto mechanic.

Characteristics of the workplace of a lawyer should first of all contain information about his professional skills, ability to work with any regulatory framework, the level of learning. In addition, it is necessary to provide detailed personal characteristics, where to highlight such qualities as:

• Skills of business and corporate communication;
• good memory;
• tolerance;
• Benevolence.

After studying the information on how to write a job description, you can quickly and competently compile such a document for any employee applying for this matter, as well as successfully respond to similar requests from external organizations.