SharePoint - what is this program? How do I use the SharePoint program?

The main task of the intra-organizational space is a high-quality and rapid exchange of information. For the interaction between employees to be productive, computer corporations are working to create a successful platform that would be responsible for this task. In addition to all the others, Microsoft Corporation with its SharePoint product has seriously approached this issue. What is this program?

What is SharePoint?

As you already understood, we will deal with Microsoft SharePoint. What is this program, what are its needs and benefits? So, this is a comfortable program, responsible for organizing productivity between employees of the company. Thanks to the platform, a portal is created within the corporation, which serves as a single connecting center for workers' communication, as well as a place for storing official information.

What is SharePoint for?

In total, we figured out with MS SharePoint: what it is, and what to do about it. Now let's see why this program is needed. When the internal communication portal is created, the program allows us to organize a common system for joint processing of documents and projects. Now there is an opportunity to create an online platform for communication, automation of work processes and the solution of similar tasks.

What is SharePoint Designer?

One of the components of this project is SharePoint Designer. What kind of program is it and what is it for, we will understand further. We understood the main purpose of SharePoint. What kind of program is it, we know. But, as practice shows, not all means work in full, and therefore it is necessary to expand restrictions.

To work with Web sites was full, use web editors. SharePoint Designer helps you perform a step-by-step quick setup:

• Use of templates;
• Filling modular components;
• Necessary registration;
• Quality design, etc.

This program contains everything you need to help you get started quickly with the Web site. In this case, everything is simple, so there is no need to know complex codes. It is only necessary to have a general idea of the means of visual design.

Despite the fact that SharePoint Designer belongs to the general family of the corporation, software can not be found in the delivery of the standard Office suite. Therefore, if there is a need for this program, you will have to purchase it separately. By the way, it can also be obtained free of charge, but only for a trial period.

Goals and objectives

As we have already understood, SharePoint Designer refers to standard straightforward web-editors, and therefore its functions and tasks are also quite familiar:

• The formation of HTML-pages;
• Creation of ASPX-pages;
• Work with web applications;
• Web site management.

In order for the process to be correct, you need to connect to a server where you already have SharePoint services to work with Web sites. If your task is to generate an HTML page or ASPX, then in principle you can not use the connection to the server. The only thing is - after the work is finished, you will need to download all the files.

Basic principles

Working with this program, as already mentioned, is quite simple. At first you will be greeted by an elementary interface, and intuitively you will understand with further actions, if, of course, you once worked with a web editor.

The next thing you need is text input. You already have some code combinations that are suitable for HTML design. In general, the designer does not differ from the ones already known.

The program allows you to add design elements: tags and server elements. Despite the fact that there is a difference in these components, the way of entering each of them into the text does not differ. By the way, you can insert elements with different configurations, the parameters can be selected in the context menu. After the design of the project, you can preview and save it.

What is SharePoint Workspace?

The next component is SharePoint Workspace. What is this program and what is its purpose? This software was released in 2010 by Microsoft and came to replace Microsoft Office Groove 2007. The program is an application that provides online access to document libraries and other SharePoint services day and night.

The new version of the old software turned out to be more interactive and flexible. You can work with the application independently or paired with SharePoint Server. If you deal with SharePoint Workspace, what it is and why, the main task is clear: the synchronization of content on a PC with documents and lists in real time. Unlike the past component responsible for design, this serves as a more communicative platform on previously created areas or sites.

Capabilities

So, the subject of our discrepancy is Microsoft SharePoint Workspace. What is it, we already know, and so it remains to understand the possibilities that this software provides for us. First of all, this is the design of workspaces divided into several types:

• SharePoint;
• Groove;
• Public folder area.

The first option is responsible for synchronizing immediately the two directions directly, without any processing. The work is carried out with content libraries and lists on a separate PC. The next area is designed for a full-featured process between all employees. In this case, this environment is considered the most secure. The third option is designed to maintain and operate employees' access to OS folders.

The following features provide a simple installation and launch without third-party help. At the same time, starting the joint work, it is worth considering that the software functions both in the connected and offline modes. Also, thanks to automatic synchronization, you will be available to return to the latest versions of the document.

It turns out that SharePoint Services (what kind of program, you already know) supports the following processes:

• optimization;
• integration;
• Simple user interface;
• message exchange;
• Search for content;
• Safe mode and much more.

Of course, this is not all the functions that are available to users.

Setup Errors

It's time to talk about Microsoft SharePoint configuration errors. What will it give us? Perhaps this section does not help you, but still, if you come across this problem, then you will have a solution. Due to the fact that this software is very complex and multifunctional, users somehow have to deal with errors.

1. Do not skimp! It is very important that the application has a large amount of memory, since some functions may stop working.
2. Correct use of Microsoft SQL Server. It is desirable that this "employee" found a separate place on the physical system and did not share resources with anyone.
3. Learn independence! Often, many errors are caused by using the Farm Configuration Wizard. This comrade has many shortcomings and often provokes the system to malfunction.
4. Care when creating content web applications. The problem is with using the wrong URL. To avoid this kind of error, it's better to step-by-step document all the settings of the web application.
5. Do not use the same account. This is one of the gaffes, because of which the security system may suffer. To avoid this, it's best not to focus on one account.
6. Preservation! Remember that by default, the application must have the database settings saved. So you will protect yourself from unnecessary losses.

Of course, there are other errors associated with setting up the application.

Effective use

We figured out SharePoint (what kind of program is it, we also know). Now consider where the software will most effectively behave. If we talk about spheres, then the application is suitable for:

• Leadership;
• Marketing and advertising;
• IT-technologies;
• Users;
• Administrators.

So, a guide using SharePoint will be able to harmonize standards, follow the calendar of meetings and set tasks. It is also possible to register ideas, form an analyst and directly communicate with colleagues.

The advertisers, thanks to the application, can create a presentation of the brand or organization on the web, conduct internal advertising for employees, and communicate with partners and customers.

IT people can work with the user service portal, distribute, take into account and analyze user feedback, centrally manage the portal, use the created templates.

Ordinary users can have access to service information, communicate with colleagues, process applications and conduct workflow.

Administrators have access to correspondence and documents, business cards, calls for transport and taxis, booking tickets, hotels, conference rooms and so on.

In general, as practice shows, large companies are happy with those who have repeatedly faced with SharePoint and its components.