Presentations created in various applications are used to demonstrate data at the enterprise, during entertainment events and in educational institutions. There are many types of presentations, which use both slides containing the theoretical part, as well as video clips, musical compositions and voice accompaniment. The most popular program for creating them is PowerPoint.
If you still do not know how to create a beautiful presentation, how to use all its features, it is worthwhile to consider in detail the step-by-step instructions offered in this article. Here we will consider every moment connected with the selection of material, the insertion of information (audio and visual) into slides, and also learn how to design the presentation in such a way that it looks unique and beautiful.
How to create a presentation: step-by-step instructions
It should be immediately explained that the case is not as easy as it might seem at first glance. So, the first thing we need to create a presentation is the PowerPoint program. As a rule, it is part of the Microsoft (Word and Excel) package. If they do not exist, you will first have to download them to your computer from the official Microsoft website. And only after that you can delve into the essence of the question, how to create a presentation on the computer.
To make the material really beautiful, you need careful preparation. First, we pay attention to drawing up a presentation plan. This will help determine the number of slides and their design. Secondly, we select pictures in advance and compose texts, as creating slides for presentation without suitable materials on the subject will be problematic. After everything is ready, you can proceed directly to create a presentation.
Step one: analyze, plan
Since the presentation implies the direct participation of people in the demonstration and perception of information, the plan should include several rather important points:
- Defining the objectives of the presentation: evidence of facts, familiarization with methods, events, etc. From the chosen direction will depend on the choice of text for slides, the theme of images, video and audio files.
- Before creating a presentation with music or other soundtracks, it is necessary to clarify for which audience the material is intended. Choose only those records that will be of interest to a particular group.
- Calculate the time it takes to display all the slides. It makes no sense to waste time on how to create a beautiful presentation if the audience does not have time to view it completely.
All these items must be written in a notebook (paper or electronic), detailing all their desires and possibilities regarding the filling and presentation of the presentation. It will help in the subsequent stages of its creation not to forget something important.
Step two: select materials
The first thing you need to fill the slides - the texts. You can take them as "out of your head", setting out your own experience, and from various sources: books, essays, scientific or research papers, discussions in blogs and forums. Since it's not possible to create a beautiful presentation without pictures, it's worth choosing them carefully. To do this, you can use any search engine or personal photos. The same applies to video and audio files.
Graphs, diagrams and tables for presentations can be made with the help of special programs, after converting the image into jpg, png or gif format. You can also draw graphics manually using plain paper and markers. Then this image needs to be scanned or photographed. The PowerPoint program also contains many templates that you can adapt to a particular theme.
Step Three: Create Slides
So, we go directly to the question: how to create a presentation. On the computer (on the desktop) create a PowerPoint document and open it. At this stage we have to create the required number of slides. Open the tab called "Home" and find the button "Create slide" in its upper left part. To begin with, we make the title of the presentation, for which we select the corresponding slide from the proposed list. Next we add the most suitable for the shape and arrangement of images and texts slides.
Since creating a beautiful presentation is our main task, we proceed to design white slides while opening the section "Design" on the top panel of the program window. Choose a color design will have more than 40 options! To the right of the theme catalog there is a button "Colors". It is designed to change the background color. In the "Background Styles" section, you can change the color of the lower part of the slides.
If during the presentation you found that one of them was picked up incorrectly, you can change it. This is done in this way: go to the "Home" section, select the desired slide (click on it) and click the "Layout" footer located to the right of the slide creation button. Before us, a set of standard slides opens, from which we choose the option that suits us.
Step Four: insert the text
Adding text should not cause any difficulties even for beginners to master the Power Point program for users. It is enough to manually enter previously prepared fragments, or copy them from a Word document. The arrangement of headings and phrases, as well as their design (font), can be changed in the same way as in conventional text documents.
Next, we need a bit of a phantasm, because at this stage it is worth to learn how to create a beautiful presentation in which the headings will be issued unusually. In order to do this, you need to select a field for the title and enter the name of the slide. For example, let's take the phrase "create beautiful headlines." Next, go to the formatting section on the main page of the program, and then in the "Convert to SmartArt". We select the original design for the title, select a more suitable color solution (in the drop-down menu) and save it.
Step five: we place pictures, videos and graphics
So, we have mastered the basic rules of how to create slides for a presentation, it remains to consider such aspects as inserting pictures and graphs. They help to fully reveal many topics. You can insert them in several ways:
- Go to the "Insert" tab, select the "Diagrams" section. In the window that opens, select the appropriate elements for the appearance and save the result. If necessary, enter the indicators that will display the value of each sector.
- Tables on the slide can be placed in the same way as charts. To do this, it is sufficient to find the "Insert Table" section and select the required number of columns and rows in it.
- Right on the selected slide, click on the icon of the table, chart, video or picture, and a window will open in which you can go to the folder where the images for the presentation are saved.
Since creating the right presentation is the most important task, remember this advice: never place more than two images on one slide! Otherwise, the audience will not be able to or will not have time to consider them.
Step Six: Editing Images, Graphs, and Charts
The visual effects will give a more unique look to each slide. You can apply them to all elements. To edit a picture, select it, go to the "Insert" section, in the right part of the panel we look for the subsection "Working with pictures / format". We go there and edit the picture: we change the shape, position, color and structure of its boundaries. Also in this section you can perform image correction: change the brightness, apply various artistic effects.
To edit the diagrams, select the desired image, go to the "Insert" tab, find the "Working with diagrams / designer / layout / format" item and start changing the required characteristics. The same applies to charts.
Step Seven: Inserting Audio Files
So, the presentation is almost ready. It's time to find out where to create a presentation with sound. Many do not know that such functions are in the Power Point program. In order to place an audio or video recording on one of the slides, go to the already familiar "Insert" section and on the top panel look for the "Multimedia" block. Choose what we will download and from: from the file, the organizer of the clips or directly from the Internet. Also, the program provides for the recording of sound in real time. Do not like to speak in front of an audience? Then you should connect the microphone and record the comments to each slide.
After downloading the files, the program will ask for your consent to automatically play sound recordings and videos after starting the slide show, as they were installed. Alternatively, you can customize the playback by click.
Step Eight: Animation and Transitions
For a more effective presentation, you can make transitions and animations. The first allows you to flip through the slides more smoothly and beautifully. In the menu, which is in the same tab, you can choose one of 35 options for switching between slides. This can be a funnel effect, opening, fading, crushing and much more. Note that you must set the transition effect for each slide. It is better if it is one for all elements of the presentation, since the diversity of design can distract the attention of listeners from the main topic.
Animation is designed to design headings and texts on slides after the transition. You can see all the effects in the "Animation" section. In the same place, you can adjust the effect parameters and even independently determine the ways of moving the headers over the slide. With animation, as well as with transitions, you need to be careful. Tumbling, flickering and popping letters from all sides, folding later in the headlines, will not give your presentation solidity.
The last, and the most important step in creating a beautiful and high-quality presentation is setting the display time of each slide, as well as the time interval when the videos will be played. Settings can be set in the section "Slide show" in the "Settings" menu. It is important to try to read aloud the speech that you are going to describe what is happening on the screen. To avoid making mistakes with the time frame, turn on the "Time Settings", and do not hurry to pronounce the text. The program will automatically record the time you spent commenting on one slide, and you will only have to save the result.
The most common errors when creating presentations
So, we learned all the details about how to create a presentation. The instructions above can help both schoolchildren and students, as well as adult users of the PowerPoint program. In conclusion, I would like to give some tips on how to avoid the most common mistakes. First, despite the colorfulness and attractive design of the slides, the spelling mistakes still remain noticeable. Always check the texts for typos and spelling. Secondly, a beautiful presentation is not just pictures, surrounded by animated inscriptions and frames. The speaker's speech plays a more important role than the digitized material, so do not be lazy to rehearse the speech. Third, do not postpone the creation of the presentation to "later", since in this case you will not have time to take a meaningful approach to the matter, and the material itself may not only be uninteresting, but also unattractive.